Step 1: Check credit history
Conduct legal background checks in four easy steps
If the job requires the person to work with money, this check is important. You don't want to hire a financial manager who can't manage money.
The Labour Law for Managers Loose Leaf Service
also warns that a poor credit history often means a high risk of fraud. There's potential the person will steal to cover his expenses. So don't overlook this check.
You can check the employee's credit history by applying to credit bureaus like TransUnion
for a small fee.
If you find that a person has a poor credit history, but the job doesn't require him to work with money, use your discretion on whether you're comfortable employing him.
Step 2: Conduct a criminal record check
To do this check, contact the Criminal Record Centre and ask for information. Or you can ask your employee to apply for a police clearance certificate from their local police station.
If your employee doesn't know how to apply, tell him to:
Fill in an application form at the nearest police station;
Provide his fingerprints;
His full name and surname;
Date of birth;
Place of birth;
A copy of his ID document or passport; and
Pay R96 and provide proof for payment.
Your employee's local police station will then forward the complete application form to the Criminal Record Centre. The centre will then process the application and notify your employee when it's ready.
For more information on getting a police clearance certificate or on how to check your employee's criminal record yourself, call the SAPS on +27 (0) 12 393 3928 or email firstname.lastname@example.org.
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Make sure your recruitment process is legal!
Did you know there are 11 legal requirements for recruitment?
Do you know how the Employment Equity Act affects your job advertisement?
Do you know what checks you can legally conduct on an applicant?
Are you sure your employment contract includes the 16 clauses the law says you must have?
If you don't have all of these aspects correct, you'll be on the wrong side of the law when it comes to your recruitment process.
to find out how you can ensure your recruitment process is legal so you don't face penalties from the DoL.
Step 3: Check qualifications
In this article
, we explain that to verify an employee's qualifications, you can contact the record office of the relevant learning institution (university/university of technology, etc). You must have your employee's student number and year of qualification to do this.
Or you can go to the National Learners' Records Database at the South African Qualifications Authority to verify the qualification, says hrcentre.co.za.
If you use this option, provide the following information:
Your employee's name.
Name of institution; and
The date of qualification.
The South African Qualifications Authority takes between one to seven days to verify the qualification and they charge a fee. To get more information, email them at email@example.com.
Step 4: Verify your employee's driver's licence
To do this check, send the following details to the Department of Transport:
A copy of the applicant's ID;
A copy of his driver's licence;
A letter from him asking for the verification of the licence; and
His contact details.
To find two other ways you can u verify your employee's driver's licence, check out The Labour Law for Managers Loose Leaf Service.
To make sure you hire the right person for the job, you need to do more than just phoning his previous employer. Follow these four steps to conduct legal background checks.