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Five things you must do to complete an event-specific risk assessment

by , 27 October 2014
When you plan a work function, you know you have to plan a menu that caters to everyone, but did you know you must plan for emergencies too?

That's right!

You have to take precautions to ensure you can deal with any emergencies that might happen during the function.

To do that, you need to do an event-specific risk assessment. And the involves these five things...


To do an event-specific risk assessment, do these five things

1. Identify all the hazards (i.e. an electrical sub-station that can start an electrical fire, damaged water pipes, or natural disasters like floods, etc.).
 Write these down and make sure you walk through the entire venue and inspect every corner. 
2. Analyse the hazards in terms of the possible consequences they'll have on human health and safety, the property/venue and the environment. Under each hazard, list what the effects will be if there's an emergency.
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WARNING: Just because you've appointed a first aider and have a first aid kit in your office doesn't mean you've done everything to protect your employees
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3. For each hazard, list the possible precautions you can take to reduce the risk of loss during an emergency.
4. Implement all precautionary measures you've listed.
Remember: After you list the precautions, make sure you take the steps to put them in place Your emergency plan will only work under optimal conditions. To achieve these conditions everything must be as it should according to your risk assessment.

5. Lastly, your risk assessment should include your staff. Analyse the skills and knowledge of your staff and provide training where there are any gaps. Provide refresher training if necessary. 

Do these five things to ensure your risk assessment is event-specific to ensure your work function is safe. 

For more information on preparing for work functions and events, check out the Health and Safety Advisor.

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