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12 important documents you must have when a DoL inspector shows up on your construction site!

by , 27 January 2017
12 important documents you must have when a DoL inspector shows up on your construction site!A DoL inspector can enter your construction site at any time - without any previous notice - to ensure your site complies with the Occupational Health and Safety Act.

Here are 12 documents to include in your health and safety file, for when he comes knocking on your door...

1. Health and safety specifications 

Even though these specifications can often be located in the bill of quantities or tender documents, it is wise to keep a copy in your health and safety file.

2. Health and safety plan

This plan has to be site-specific and must be signed by you, your client and the principal contractor.

3. A current letter of good standing

This is a letter from the compensation commissioner stating that you are in good standing with them.

4. Notification of construction work (with proof of delivery)

Keep proof that you delivered notification of construction work to the Department of Work.

5. Risk Assessments

This mustn't be generic but rather task-specific – addressing any risks that you have identified on the site.

6. Appointments

It is important for you to keep all written appointments on file.
 

7. Inspection registers

All daily, weekly, monthly etc. inspection registers for the plant, equipment, facilities and conditions must be kept in your health and safety file.

8. Internal training records

Keep a record of all internal training that takes place – like risk-assessment training and work procedure training etc.

9. External training records

Keep a copy of training certificates for first aides, risk assesses, safety officers, fire team members etc.

10Contractor documents and audits

Keep all contractor documentation on site alongside proof that you are auditing contractors at least once per month.

11. Emergency plan

You must display a drawing and an 'emergency action plan'. Also include relevant emergency numbers such as local emergency services and key personnel.

12. Copy of the Occupational Health and Safety Act and regulations.

If you have more than five employees, this is a must.
 
*To prevent any further surprises, click here and get access to Health & Safety Advisor – for great tips and tools for effectively implementing health and safety in the workplace.  

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12 important documents you must have when a DoL inspector shows up on your construction site!
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