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Create your Environmental Policy in five steps to avoid a R10 million non-compliance fine

by , 05 February 2015
If the DoL comes to your work and does an environmental audit and your company fails, you'll face a R10 million fine.

That could cripple your business and even cause your to shut your doors forever.

The good news is you can avoid this fate with ease.

All you have to do is create an Environmental Policy.

To do that, follow these five easy steps...

Easily create your Environmental Policy in just five steps

Step 1: Outline the reasons for your policy
Find out what laws your company needs to comply with? What benefits you can get from them? And how you can improve your industry through your policy?
This is important because they must be the driving factor behind your policy otherwise no one will follow it.
Step 2: Draw up your goals
You need to know what your goal is. For example, do you want to reduce your air pollution levels by 50%? Do you want to educate the community on environmental issues?
Whatever your goal is, state this clearly in the beginning of your policy. Everyone must understand what they're working towards.
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Step 3: Write your policy
Once you have your goals, draw up procedures to achieve them in your policy. Outline everyone's responsibilities in the business! 
For example, you want to reduce your company's waste materials. So you create procedures for using materials effectively such as printing on both sides of the paper.
With each procedure you must:
-          Give a brief description;
-          Outline the benefits  or how it will help you achieve your goal;
-          The cost to the company;
-          Who is involved;
-          What problems you might run into with the procedures; and
-          The solution.
Do this for every procedure in your Environmental Policy.
Step 4: Turn your procedure outlines into Standard Operating Procedures (SOP)
Once you outline your procedures, plan how you'll implement them as Standard Operating Procedures. These are the set of procedures and rules your employees must follow in their daily tasks.
You must train your employees on these procedures so they understand what they must do every time they come into work.
Step 5: Track your policy's effectiveness
Monitor your company's progress and see if your policy and procedures help you achieve your goals. This is important because you need to make adjustments to the policy if it's not working.
Constantly check in with your supervisors to make sure your employees follow your procedures. And ask your safety officer to track and feedback to you on your environmental efforts. For example, he can tell you if your company is producing less waste material.
But remember, one important thing you must do when you create your Environmental Policy is to do an environmental impact study on your business. This shows how you affect the environment. You need this information for your Environmental Policy when you set your goals.
Check out the Health and Safety Advisor to find out how to do this. 

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