In order to ensure legal compliance, you need to carry out regular health and safety audits.
Doing so will not only keep you in line with the law, but it will ensure that your health and safety system is effective so as to protect and maintain the health and safety of your employees.
In other words, carrying out health and safety audits can assist you in identifying any problems before they become workplace accidents or incidents.
So, it is clear that health and safety audits are important. But how exactly do you carry out a health and safety audit?
Here are three steps on how to carry out a health and safety audit:
Hold an opening meeting and include at least one management representative and health and safety representative from the relevant section.
Explain the purpose of the opening meeting. This can be done by explaining the method and scope of the audit and by emphasising that the audit is focussed on improvement in health and safety.
Explaining the purpose of the health and safety audit will comprise your opening meeting agenda. Other points on the agenda can be:
· To go through the methods and process to be used; and
· To go through the audit schedule and to go through auditor assignments.
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Start the audit.
Collect objective evidence on:
· The availability of documents in the workplace;
· Risk profiles based on risk assessments; and
· Incident verification as well as the skills and job knowledge of your employees.
You can also verify any old health and safety audit findings.
Another thing to do when conducting your health and safety audit is to ask your employees questions. This is to ensure that they are adequately adhering to your health and safety policies, procedures and processes.
You must now evaluate the audit results. This will require looking into any health and safety areas that are not under control, otherwise known as deviations.
Your auditor should evaluate the extent of any deviations.
There are three types of deviations to note. They are:
· Critical deviations;
· Major deviations; and
· Minor deviations.
There were three steps to follow when conducting a health and safety audit.
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