HomeHome SearchSearch MenuMenu Our productsOur products

Four data collection tips to make sure you cover all your bases in an incident

by , 24 August 2015
For businesses in general, incidents in the workplace are inevitable. Should an incident occur in your workplace, you have to carry out procedurally correct incident investigation.
As part of the correct procedure to follow for an incident investigation, you have to collect all the necessary evidence.

Collecting all relevant data with regard to the workplace incident is of vital importance. It must be started as soon as possible so as to ensure that nothing is missed, lost or altered.

Here are four sources of data that you need to be aware of when collecting evidence for your incident investigation:

1. Data from people:

Collecting data from people is considered to be the most fragile of all data as it is easily lost.

Collecting data from people will involve an initial statement before moving into interviews.

Interviews should be well-planned and carried out by a skilled interviewer. Questions should be a well balanced mix of open-ended as well as specific questions.

Note that all interviews should be used to collect facts and not opinions.

2. Data from the physical environment:

Look for evidence in the physical environment as soon as possible and remove any evidence for not only data collection but also to prevent another incident.

Physical data includes:

·         Chemical residue;
·         Workplace equipment ;
·         etc.


Do you know the internal and external processes you must follow when conducting an incident investigation?
Whenever you place a claim for one of your employees with COID, the Compensation Commissioner examines your incident report in great detail.

He checks that every detail of the workplace accident or occupational injury has been included along with all the details of your investigations.

Miss just one point and he'll delay your claim and compensation will now be your problem!
That's why you need to follow the correct internal and external processes the first time around.
Find out how here
3. Location data:

Draw a map of the area where the workplace incident occurred. Include all items that were present in the area at the time of the incident. Such items include furniture, equipment, doors, windows etc. 
Place a time-relationship of events that led up to the incident (in chronological order) in an effort to determine the cause of the incident.

4. Record the data:

Recording the data is an important aspect of the data collection process. These can be paper or electronic records and include:

·         Performance management records;
·         Shift-schedules;
·         Equipment checklists; and
·         Maintenance records; etc.
So, there you have it! There are four tips on how to collect data for a workplace incident investigation.
To learn more, click below…

Get your hands on the ultimate health and safety guide today and have peace of mind you're complying with health and safety laws
The Health and Safety Advisor Loose Leaf Service is a genuine practical guide that offers:

Description: https://lp.fspsecure.co.za/upload_img/550_healthandsafetyadvisorrom.fspsecure.co.za/images/tick3.pngPrompt information of any law changes
Description: https://lp.fspsecure.co.za/upload_img/550_healthandsafetyadvisorrom.fspsecure.co.za/images/tick3.pngCorrect interpretation of the law - solutions from specialists
Description: https://lp.fspsecure.co.za/upload_img/550_healthandsafetyadvisorrom.fspsecure.co.za/images/tick3.pngRecommendations for the correct application of the law
Description: https://lp.fspsecure.co.za/upload_img/550_healthandsafetyadvisorrom.fspsecure.co.za/images/tick3.pngWarnings about the repercussions of not complying with the law
Description: https://lp.fspsecure.co.za/upload_img/550_healthandsafetyadvisorrom.fspsecure.co.za/images/tick3.pngWarnings of possible hazards, certain pitfalls in the law
Description: https://lp.fspsecure.co.za/upload_img/550_healthandsafetyadvisorrom.fspsecure.co.za/images/tick3.pngTips to prepare for your DoL inspections
Description: https://lp.fspsecure.co.za/upload_img/550_healthandsafetyadvisorrom.fspsecure.co.za/images/tick3.pngSamples of documents you need to prepare ...

Everything you need to ensure your health and safety information is correct and compliant! Get yours today!

Related articles

Related articles

Watch And Learn

Related Products


Recommended for You 

  Quick Tax Solutions for Busy Taxpayers – 35 tax answers at a glance

Here are all the most interesting, thought-provoking and common tax questions
asked by our subscribers over the last tax year – everything from A to Z!

To download Quick Tax Solutions for Busy Taxpayers – 35 tax answers at a glance click here now >>>
  Employees always sick? How to stop it today

Make sure you develop a leave policy to regulate sick leave in your company.

BONUS! You'll find an example of the leave policy and procedure in this report.

To download Employees always sick? How to stop it today click here now >>>
  Absenteeism: Little known ways to reduce absenteeism

This FREE e-report will tell you how you can reduce absenteeism in your workplace while avoiding the CCMA and without infringing your employees' labour rights.

To download Absenteeism: Little known ways to reduce absenteeism click here now >>>
  7 Health & safety strategies to save you thousands

Don't let a health and safety incident cost you one more cent. Implement these seven
strategies in your company today.

To download 7 Health & safety strategies to save you thousands click here now >>>