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Four health and safety records you should be keeping to comply with the OHS Act

by , 02 April 2015
Knock, knock...it's the DoL! And it wants to see your health and safety records to make sure you're compliant!

He wants your evidence that you've done what's practical to ensure the health and safety of your employees.

You need to keep good-quality records to help prove that you've met your health and safety obligations as an employer.

Read on to find out what the four health and safety records you should be keeping to comply with the OHS Act are...

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Records you should be keeping

There are loads of records that you could keep. But you can't hire an island for paperwork storage. So you need to know what records should be kept. Some records must be kept by law, while others will help from a legal perspective.

For the purpose of this article, we're only going to talk about four of the most important records you need to keep.

1. Your Health and Safety policy
A health and safety policy sets out your general approach and with the measures you put in place for managing health and safety in your business. It's a unique document that says who does what, when and how.

The policy is usually made up of three parts:-
A Statement of Intent: What you intend to do;
Organisation details: Who will be involved; and
Arrangements: How you will put it in place.

You and your employees must follow your health and safety policy. Otherwise it means nothing. You must review it at least once a year to document any changes to work processes, equipment or staff.

Read on for the three other records you need to be keeping...

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Keep these documents to stay legally compliant
2. Documents that include your hazard identification, risk assessment, and health and safety management system.
You don't want a run in with the law by not taking note of this one!

You need to keep record of the training you give your employees on your health and safety procedures, and your completed risk assessment. You also need to be able to show that you've got control measures in place to make sure your employees aren't at risk in your workplace.

Risk assessments are required under most modern health and safety legislation. SO you really can't afford to ignore doing one.

3. Issuing PPE appropriate to the hazard and person
Employers often overlook the importance of PPE. That's without mentioning the paperwork that comes with it! But be careful!

When it comes to PPE, you need to keep records of:
•    your employees training on how to correctly use and maintain their PPE;
•    your register reflecting the disposal of old and worn PPE; and
•    the issuing and re-issuing of PPE register.

4. Minutes of Health and Safety Committee meetings
By keeping minutes from your meetings, you're able to track what your health and safety priorities are. And what improvements to your health and safety aspects you need to look at General Administrative Regulations 2003.

There are 17 other records you should also be keeping! For step-by-step advice on these, have a look at The Health and Safety Advisor.

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