HomeHome SearchSearch MenuMenu Our productsOur products

Four health and safety records you should be keeping to comply with the OHS Act

by , 02 April 2015
Knock, knock...it's the DoL! And it wants to see your health and safety records to make sure you're compliant!

He wants your evidence that you've done what's practical to ensure the health and safety of your employees.

You need to keep good-quality records to help prove that you've met your health and safety obligations as an employer.

Read on to find out what the four health and safety records you should be keeping to comply with the OHS Act are...

**********Top rated product**********

Your A-Z guide to doing an internal audit that meets OHSAS 18001 standards in just minutes

By law you know you have to do an internal audit of your health and safety system at least once a year… But where do you start?

Should you call a professional and pay thousands?

Or should you attempt this mammoth task yourself?

Fear not… Today I'll tell you exactly how you can successfully perform an internal audit that meets the OHSAS 18001 standards perfectly.

Click here to find out more…


Records you should be keeping

There are loads of records that you could keep. But you can't hire an island for paperwork storage. So you need to know what records should be kept. Some records must be kept by law, while others will help from a legal perspective.

For the purpose of this article, we're only going to talk about four of the most important records you need to keep.

1. Your Health and Safety policy
A health and safety policy sets out your general approach and with the measures you put in place for managing health and safety in your business. It's a unique document that says who does what, when and how.

The policy is usually made up of three parts:-
A Statement of Intent: What you intend to do;
Organisation details: Who will be involved; and
Arrangements: How you will put it in place.

You and your employees must follow your health and safety policy. Otherwise it means nothing. You must review it at least once a year to document any changes to work processes, equipment or staff.

Read on for the three other records you need to be keeping...

**********Value for money offer**********

Do you want to be fined, jailed or have a criminal record for life?

If an accident occurs in your workplace, and the person dies, you could be charged with culpable homicide, charged penalties of R100 000 or 2 years in jail!

The CEO or Owner of a company is personally accountable for health and safety at work.

Click here for the three things you must prove to establish your innocence.


Keep these documents to stay legally compliant
2. Documents that include your hazard identification, risk assessment, and health and safety management system.
You don't want a run in with the law by not taking note of this one!

You need to keep record of the training you give your employees on your health and safety procedures, and your completed risk assessment. You also need to be able to show that you've got control measures in place to make sure your employees aren't at risk in your workplace.

Risk assessments are required under most modern health and safety legislation. SO you really can't afford to ignore doing one.

3. Issuing PPE appropriate to the hazard and person
Employers often overlook the importance of PPE. That's without mentioning the paperwork that comes with it! But be careful!

When it comes to PPE, you need to keep records of:
•    your employees training on how to correctly use and maintain their PPE;
•    your register reflecting the disposal of old and worn PPE; and
•    the issuing and re-issuing of PPE register.

4. Minutes of Health and Safety Committee meetings
By keeping minutes from your meetings, you're able to track what your health and safety priorities are. And what improvements to your health and safety aspects you need to look at General Administrative Regulations 2003.

There are 17 other records you should also be keeping! For step-by-step advice on these, have a look at The Health and Safety Advisor.

Related articles

Related articles

Watch And Learn

Related Products


Recommended for You 

  Quick Tax Solutions for Busy Taxpayers – 35 tax answers at a glance

Here are all the most interesting, thought-provoking and common tax questions
asked by our subscribers over the last tax year – everything from A to Z!

To download Quick Tax Solutions for Busy Taxpayers – 35 tax answers at a glance click here now >>>
  Employees always sick? How to stop it today

Make sure you develop a leave policy to regulate sick leave in your company.

BONUS! You'll find an example of the leave policy and procedure in this report.

To download Employees always sick? How to stop it today click here now >>>
  Absenteeism: Little known ways to reduce absenteeism

This FREE e-report will tell you how you can reduce absenteeism in your workplace while avoiding the CCMA and without infringing your employees' labour rights.

To download Absenteeism: Little known ways to reduce absenteeism click here now >>>
  7 Health & safety strategies to save you thousands

Don't let a health and safety incident cost you one more cent. Implement these seven
strategies in your company today.

To download 7 Health & safety strategies to save you thousands click here now >>>