A SOP for equipment control is essential! It helps you manage and control your equipment to reduce your financial risk, says the Health & Safety Advisor.
BUT, without these nine elements, your SOP won't be that useful.
Don't take that risk!
Here are the nine specific areas to include in your SOP for equipment control
Item #1: Include definitions and acronyms that are specific to equipment control. This ensures the user understands the process properly. For example, POD: Proof of Delivery
Item #2: Security and safeguarding of equipment in your company, warehouse or manufacturing process. For example, don't keep your expensive work equipment near an open window or allow access to unauthorised personnel.
Item #3: Receiving an internal order and delivering it to your employees: Ensure you have the correct documents available, for example, internal order, delivery note and original order for the equipment.
The supervisor must also check there's sequential numbering. This ensures all orders are delivered and that proper follow up can occur in case orders go missing.
Item #4: Equipment received back from employees: The biggest risk with returned equipment is that you'll receive damaged equipment back from employees when the fault wasn't yours.
Returned equipment shouldn't be processed without proper notification if it's been received back.
Item #5: Tracking of in-transit goods (this only applies if you have branches in other areas).
Item #6: Receipt, safe-keeping and delivery of packaging items from suppliers:
This is when your supplier prints its labels separately from the manufacturer.
It's just as important to ensure equipment received from suppliers is of good quality and meets the requirements to ensure your company in turn delivers a high quality product, says the Health & Safety Advisor.
Item #7: Record keeping and administration items with regards to equipment control:
Item #8: Destroy obsolete or expired equipment:
Proper records must also be maintained and reconciled to the equipment records to ensure any unexplained differences aren't just categorised as obsolete equipment.
Item #9: Document management. This is called the quality management plan to ensure the process is always followed.
This is especially important if your business is broken up into separate divisions, for instance, your warehouse is located on different premises.
Now that you know about these important items, make sure you include them in your SOP for equipment control.