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Here's how to appoint an Emergency Coordinator to help you during workplace emergencies

by , 24 October 2014
An Emergency Coordinator will ensure all the key players do their jobs.

It's his job to ensure your company and employees deal with the emergency effectively.

But for him to do this, you first need to appoint someone into the role of Emergency Coordinator.

Here's how to do it...

 

This is what you need to do to appoint an Emergency Coordinator

 
Ask your employees to volunteer for the role of Emergency Coordinator. You can also ask your employees to nominate their colleagues for the position. 
 
Ask any nominated employees if they're happy to accept the nomination.
 
Your decision here will depend on how many people volunteer for the position. What you need to look for when you choose this person is someone who's organised, can take control and deals with pressure well.
 
Once you select the right person for this job, appoint him with an official appointment letter.
 
Here's what you need to include in it. 
 
*********** Hot off the press  ************
 
WARNING: Just because you've appointed a first aider and have a first aid kit in your office doesn't mean you've done everything to protect your employees
 
Do your first aiders know what it is?
 
 
*************************************
 

Here's what to include in your Emergency Coordinator appointment letter

 
You must have space for the appointee's name, the date of appointment, your name and your company's name.
 
You must also outline these ten Emergency Coordinator responsibilities:
 
1. Coordinate the training of all emergency team members.
2. Coordinate training on using emergency equipment for all staff members.
3. Coordinate the inspection and regular maintenance of all emergency equipment on site.
4. Coordinate emergency drills in the case of emergencies.
5. Ensure that all emergency exits have clear signs and are free from obstructions with the keys available on all exit doors.
6. Liaise with the Local Town Board and Civil Defence Departments e.g. SADF, SAP etc.
7. Isolate and restore electricity.
8. Isolate and restore the water supply.
9. Isolate and restore other sources of energy.
10. Assist in general emergency procedures.
 
Ensure you appoint the right person to your Emergency Coordinator position with the right appointment letter.
 
You can find an Emergency Coordinator appointment letter template in the Appointment Letter Toolkit.
 

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