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Include these 4 elements to produce user-friendly safety procedures

by , 13 March 2016
Writing effective safety procedures can be easily understood, which in turn can increase workplace safety.

In other words, when laying out these procedures, it's very important for you to ensure that all of your employees understand them.

Include the following 4 elements when writing safety procedures to ensure they are completely understandable...


Do you have more than 20 employees?
 Don't ignore this health and safety obligation or else
The DoL will slap you with a R50 000 fine or 1 year in jail
 if you don't have a health and safety representative.
Element#1: Introduction

It's always nice to have a brief introduction which explains the purpose and scope of the procedure, as well as its significance.

Remember that you don't need to go into too much detail here, as it's just an introduction on the details to follow.

NOTE: The introduction is not only useful to the reader, but also to the writer as it can add further clarity on the procedure as a whole, along with its relevance, importance etc.

Element#2: Outline

Health and safety documents should be very precise, and that's why it's important for them to be written very carefully.

You can do this by simply making an outline, which lists the important points that need to be mentioned. This will save you a tremendous amount of time and effort.

After you've done that, you can then place those points in a logical order and start writing. 

Element#3: Precise and Clear

Don't get too wordy! But instead focus more the outcome of the writing, namely to clearly transfer a message from one human being to another.

At the end of the day, when it comes to safety procedures, there's no point having it beautifully written if none of your employees can understand it.

Element#4: Compare

When you're done writing the final piece, summarise it and compare it with your introduction to ensure consistency all the way through.

*To find out more elements to include in making your procedures more readable, page over to chapter H 04 in your Health and Safety Advisor handbook. .

Alternatively, click here. 

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