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Is your health and safety committee chairperson fulfilling his seven key duties?

by , 29 October 2014
You have to appoint a health and safety committee. But it's not just the committee you must appoint. You need to appoint someone to chair it as well.

The chairperson for your HSE committee has a very important role. It's up to him to handle all your committee meetings and ensure you get through the agenda of each meeting.

But first you have to brief your chairperson on seven responsibilities he has.

Read on to find out how to appoint the chairperson and ensure he knows how to fulfil his duties...


Here's how to appoint your health and safety committee chairperson

You can appoint your HSE committee chairperson or you can do it in the committee. What this means is the committee as a whole can elect a chairperson.
Then issue the chairperson with a legal appointment letter
When you appoint someone, whether you appoint him or your committee does, ensure he knows about these seven key duties before he signs the appointment letter and agrees to take the role.
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Do you have more than 20 employees?
Don't ignore this health and safety obligation or else!
The DoL will slap you with a R50 000 fine or 1 year in jail if you don't have a health and safety representative. 

Your health and safety committee chairperson has these seven duties

1. He must ensure there's a clear agenda for every meeting;
2. Ensure all the committee members and other attendees know about the meeting well in advance; 
3. Check there's a venue for the meeting;
4. Ensure everyone sticks to the agenda during the meeting;
5. Check someone takes down the minutes for each and every meeting;
6. Compiles and sends out the minutes to all the attendees after the meeting; and 
7. Follows up with the committee on what they've done to achieve their objectives since the last meeting. 
Check out the Health and Safety Advisor for more on conducting health and safety committee meetings.
If you have any questions about how to appoint and run a health and safety committee, just visit the Health and Safety Club and ask our experts. 

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