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Revealed: Three checklists to complete for safe work permits

by , 10 December 2013
A Safe Work Permit (SWP) is a form that a competent person must complete to ensure employees and external contractors are protected when they do hazardous work. Read on to discover the three checklists they need to complete to get their safe work permits...

The Health & Safety Advisor explains that when the safe work permit is created, the person issuing the permit must put the checks in sequence. The idea is to follow a pattern so he doesn't miss anything important.

Here are the three checklists that must be completed for safe work permits

  1. 23 checks for ALL safe work permits;
  2. Specific checks for certain list work; and
  3. Housekeeping and closure.

Let's take a closer look at each of these checks.

#1: 23 checks for all safe work permits

  1. Have you displayed your work warning signage?
  2. Have you barricaded the area where the work will be done?
  3. Have you identified the nearest emergency alarm?
  4. Have you explained the nearest emergency alarm and evacuation route to your employee or contractor?
  5. Have you identified the nearest first aider and first aid box?
  6. Have you explained the nearest first aider and first aid box to your employee or contractor?
  7. Have you provided supervision while the work is being done?
  8. Have you completed any other checklists or forms needed for the work to be done?
  9. Have you got the right tools and equipment to do the work?
  10. Have the tools and equipment been inspected for damage?
  11. Have you provided a fire extinguisher for work that gives off sparks and can be a fire hazard?
  12. Have you identified what personal protective equipment (PPE) is needed for the work?
  13. Have you displayed the correct signs to notify the worker of the PPE to be used?
  14. Have you inspected the PPE for damage and dirt, and is it in good working condition?
  15. Have you provided the correct PPE to your employee for the work?
  16. Does your contractor have the correct PPE for the work?
  17. Have you explained how to use and wear the PPE correctly to your employee or contractor?
  18. Have you explained to your employee or contractor that no substance (oil, paint, chemical spillage), can be thrown down the drain except for water (the water must not contain any substance)?
  19. If the work is painting, have you explained that painting tools mustn't be cleaned under a running tap or that the medium used to clean the equipment mustn't be poured down the drain?
  20. Have you provided containers with seal caps for any substance that must be disposed of?
  21. Have you provided labels for the containers that'll be used to contain substances for disposal?
  22. Have you explained how to clean up spillages to your employee or contractor?
  23. Have you explained your company's waste disposal method to your employee or contractor?

#2: Specific checks for certain listed work

These are the nine checks for hot work, hazardous locations, demolition, blasting and hazardous tasks:

  1. Is the work area clear of flammables and combustibles?
  2. Have all toxics, corrosives and vapours been removed from the atmosphere?
  3. Have you protected the work area against heat and sparks?
  4. Have you closed off supplies leading to the work area (for example, lines and pipes)?
  5. Have you checked the lines and pipes leading to the work area for leaks?
  6. Have you tested all energy sources for complete isolation?
  7. Have you provided a 'buddy' trained in emergency and fire-fighting procedures for workers carrying out hazardous work? (A buddy system means providing a person (or buddy) to assist a worker when they carry out hazardous work.)
  8. If gas is present, have you monitored the work area for vapours?
  9. Have you provided adequate and proper fire-fighting equipment for specific types of fire?

#3: Five housekeeping checks you must complete

  1. Has the completed work been inspected to ensure the work was done correctly?
  2. Has the work area been cleaned up?
  3. Has all equipment, tools or whatever was used to do the work been cleaned?
  4. Has all equipment, tools and leftover materials been packed away in its designated storage area?
  5. Has all emergency equipment been returned to its designated storage area?

How long must you keep the safe work permit for?

The Health & Safety Advisor says your safe work permit is usually valid for one day. This is because there might be a change in the hazards and risks that were initially identified.

You must complete a new safe work permit for the next day to ensure there are no changes in the hazards. This'll help ensure you keep your employees safe.

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