Introducing effective health and safety procedures is an important part towards attaining high productivity while at the same time preventing workplace incidents by keeping all your employees safe. But often it can be a daunting task ensuring that your health and safety procedures are clear and easy to understand.
At the end of the day, distributing the health and safety procedures among your employees is the easy part. Ensuring that all of them understand them and comply with them can be tricky.
So here are seven great tips to ensuring that you prepare clear and understandable health and safety procedures...
1. Give an introduction
Instead of jumping straight into it, provide an introduction that lays out the purpose and scope of the procedures. The introduction doesn't need to be too detailed.
2. Make an outline
A health and safety procedure should be a very precise document. So it is a good idea to outline the most important points around which you will write.
3. Write with clarity
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Employees think that safety is something 'management' must do. They're wrong. Employees also have duties to comply with the OHS Act.
It's your responsibility to make sure your employees comply. Don't know how to do it?
There is no need to get too 'wordy' here. You are simply trying to transfer a message to someone else. So simple understanding is what is required. This is achieved by writing clearly.
4. Check what you have written
This may seem logical but it can easily be overlooked for many reasons. Going through what you have written and ensuring that it sets out exactly what you want to say in a clear way is very important to making sure that your procedure is understood and adhered to just the way you want it to be. Also check for punctuation and spelling as it can be embarrassing to have language errors on an official document.
5. Get an end user to test it
An end user can test your procedure by attempting to follow it. By doing this, the end user can identify any areas that are unclear. This is a perfect opportunity for you to revise any unclear areas should they arise.
6. Issue the procedure to all relevant people
When you issue the procedure, ensure that all applicable persons read and sign it to show that they understand its content.
So there you have it! Six great tips for preparing an effective health and safety procedure.
But don't stop there because there is still so much more you need to know!
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