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Take the guess work out of your health and safety budget with this one key component

by , 19 December 2014
So you've done your risk assessment and an audit. You know what health and safety components you need.

Your health and safety plan has managements' approval and you've drawn up the guidelines for your health and safety programme.

Now you need to budget for all of this.

But don't just guess a ball park figure. For this budget to work you have to base it on real figures and amounts.

That's why you need to use this key component to take all the guess work out of your health and safety budget...

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21 Items you should have in your Occupational Health and Safety Budget

Do this when you create your health and safety budget so you don't have to guess the amounts

Once you know what the risks in your workplace are and what controls you need to prevent them, get quotes from your suppliers and providers. 
First choose your providers carefully. Going with a 'cheaper' provider or supplier might mean you're paying for a substandard product or service. 
For example, if a health and safety auditor's services seem very cheap, it could be because he doesn't have much experience. This means he might do the audit badly. As a result, you'll have to pay someone else to do it again. 
Rather look for suppliers and providers who:
Have a good reputation in the industry. Watch out for fly-by-night suppliers;
Can give you after sales support;
Have good references;
Can deliver training on a high level;
Are independently accredited to relevant standards; and lastly
Have a range of solutions on offer so they can supply the appropriate match for your circumstances. 
For example, if you use a safety equipment supplier, make sure he can supply you with a range of heat-proof glass, sound proofing, warning signs, fire equipment and barriers. Every company differs and your company will have different requirements. Your supplier must be able to cater to your specific needs.
Also make sure your providers are legally compliant in terms of the OHS Act and other relevant legislation.
Ask your provider for their safety file with all the required documents to prove they're legally compliant. You can find a list of the specification you must look for in the Health and Safety Advisor.  
Once you choose your suppliers, here's what to ask them. 
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The one health and safety tip that could save your company thousands this year
You think that implementing health and safety in your company is going to cost too much money. What if I told you that it could SAVE you thousands of Rands, maybe even millions.

Ask your prospective supplier and provider these seven questions 

1. What's the average cost of your product (per item) or service (per hour);
2. Do you offer additional after service support;
3. What do you include in the price of your services or goods;
4. What discounts can you offer me;
5. What training and experience do you have;
6. If I'm not satisfied with the goods or services will you refund me; and
7. What is your history with customer complaints like?
The answers will give you an idea of what kind of goods and services you're getting. This information helps you see if a low price really is a bargain or the sign or poor quality goods and services. 
Once you do this and you choose a supplier, you'll know exactly what amounts you need to include in your health and safety budget. 
This means it will be more accurate and effective so you don't end up under budgeting. 
Check out the Health and Safety Budget for everything you need to know about drawing up an effective health and safety budget. 

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