No matter what type of work event you're planning, you must have an emergency plan.
This is a vital part of health and safety as you must be able to deal with emergencies at company events if they happen.
This means you need to create an effective emergency plan.
These are the two essential elements you'll need to include do this...
A good emergency plan must contain these two essential elements
With a little work and basic common sense, you can create a plan that can work for your business and scope of events. Create a good, solid plan and you'll be able to use it again and again. To do this your plan must contain these two elements:
Flexibility: Remember, you'll need to make sure your plan template fits each risk assessment profile because no two events are the same!
Simplicity: Your template plan must be simple enough that you can expand it as needed based on the level and complexity of your event. Keep it simple, but affective.
Let's look at an example of a good and effective event emergency plan so you can see these two elements in action.
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Fred is a risk assessor and a pilot. He travels throughout South Africa to attend all the air shows and to prepare each show's emergency plan. Before each air show, he goes back to his baseline risk assessment for that specific venue. He then conducts a risk assessment and makes sure that he covers all his bases. Even though he's an experienced risk assessor, he never takes this for granted and inspects every centimetre of the venue.
Here's how Fred compiles his event emergency plan based on this event-specific risk assessment:
- He divides the airport into four parts and assigns a person responsible for each part.
- He then draws up an emergency plan for each type of emergency, i.e. fire (if an airplane explodes or crashes), spectator incident (violence, stampede, accident, etc.), bomb threat and so on.
- For each type of emergency, he lists the names of all the people involved, the procedures to follow, how to do it and when to do what for specific emergencies.
As you can see, Fred's plan is fairly simple but he can expand on it where necessary. It's also flexible enough that he can use the same plan for different venues and events with adjustments from his event-specific risk assessment.
So ensure your event emergency plan contains these two vital elements to ensure it's effective.