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You NEED TO do a risk assessment for your office! Here are 5 steps on how to do one

by , 17 August 2015
Risk assessments are the norm for any safe working environment. Having to identify risks, determine how risky they are, decide whether you are doing enough or if more action is required to enhance safety in your workplace is a legal expectation that you are going to have to adhere to.

Apart from it being a legal and moral obligation, it will ensure that you stay in business as well as keep your insurance costs low. But more importantly, it will help prevent a workplace incident from occurring.

So follow these 5 tips on risk assessments and reduce any risks in your office space...

1. Identify the hazards

This is the foundation to any risk assessment. Walk around your office and identify all potential risks. Engage with your employees and let them assist you with identifying any factors that may cause injury or damage. 
Such hazards could include alcohol and drug abuse, areas that can cause someone to slip or trip, electrical faults, working with potentially harmful equipment such as paper shredders etc. 

2. Look at EVERYONE who can get hurt

You need to look beyond just your employees. You must take into consideration all those who may be in or around your office. Such people can include trainees, visitors, members, neighbours, members of the general public, cleaning staff etc.


Avoid making the biggest mistake employers make when conducting their incident investigations
If you miss just one point in your incident investigation, COID will deny your compensation claim. 
And worse, if the DoL asks for your report, and you can't give him one, you'll be facing criminal prosecution too.
So don't take chances. Make sure you and your investigation team knows how to properly investigate all accident and incidents at your workplace.

3. Evaluate each risk

This can be done by looking into variables such as the probability and frequency of such a risk manifesting itself into an incident as well as the possible severity of such an incident if it does occur.

4. Evaluate your findings. 

Look into your findings and determine which risk controls you are going to introduce, eliminate and/or replace. 

5. Reviews

It is always a good idea to review your risks in the office on a regular basis. This way you will ensure that any new risks that crop are identified and dealt with and that more effective controls are implemented.

So there you have it! Five simple tips on carrying out a risk assessment in your office in order to Keep your reputation and productivity high whilst keeping incidents on a low.

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