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Matthew Collins

  • Seven tips for your workers to reduce their risk of heatstroke
  • Do you have employees who work outside? If so, then you need to be fully aware of the possibility of heatstroke. Heatstroke is caused by a person's temperature-regulating mechanisms failing under very high temperatures. It can occur from a combination of work load and environmental heat load. It's considered a real medical emergency and so attempting to avoid it from occurring among your employ... ››› more
  • [01 November 2016]
  • Four tips for your drivers when working in hot weather
  • Winter is definitely gone. And the temperatures are on the rise. And I know many of you will be having drivers operating in increasingly hot weather. Hot weather can pose various risks to your drivers and knowing how to reduce the possibility of a potential accident happening is very important. So ensure that your drivers follow these four tips when operating in hot weather to avoid an ... ››› more
  • [01 November 2016]
  • The one way to stop an employee from abusing your company's confidential information
  • Do you run a business that involves you having to disclose sensitive information to your employees? Well then, I'm pretty sure you'll be concerned as to whether or not that information will be abused. In other words, what if one of your employees decide to use your information, leave your company and start her own which directly competes with you? She deliberately bases her own company on t... ››› more
  • [21 October 2016]
  • Get your employee's consent to monitor their emails with this one tip
  • You may wish to monitor employee communications in the workplace so you can ensure overall efficiency within your business. But remember that in order to do this, you'll need to get written consent of the employee, or employees, concerned. Legal compliance here is key. Getting legal consent can be quite a challenge, and understandably so, because when it comes to privacy, not everyone would... ››› more
  • [21 October 2016]
  • Five key clauses to include in your employment contracts
  • Employment contracts are the cornerstone to your relationship with all your employees. They set out the terms and conditions of the employment, the duties of the employee etc. When it comes to employment contracts, it's vital for you to realise the importance of what to include in your contracts. Having said that, here are five key clauses that you should include in your employment contra... ››› more
  • [21 October 2016]
  • No more hiding! Encourage your employees to report incidents with these 7 tips
  • When it comes to 'promoting a culture of health and safety' in the workplace, one of the most important aspects is to encourage a culture of reporting incidents in the workplace. Employees shouldn't hide any incidents in the workplace, but should report them. Doing so will ensure that hazards and risks in the workplace are dealt with before they can affect someone else, which could put your ... ››› more
  • [29 September 2016]
  • Two situations where medical surveillance is a must
  • You're required by law to look out for the health and safety of all your employees, and that includes carrying out medical surveillance in the workplace - which when done, will help protect employees from any workplace hazards, and to ensure a legally compliant working environment. But when exactly are you required to carry out medical surveillance in the workplace? Well, there are two sit... ››› more
  • [29 August 2016]
  • Here's what the Courts have to say about extreme overtime for workers
  • You have a group of workers in your small toy factory, and they have standard working hours. But just before Christmas, you expect them to work extreme hours, because it's 'peak season'. All of a sudden, your workers are strongly against this and take you to the CCMA, despite the fact they've been doing it for years. The following case Maneche & Others v CCMA & Others (Northern Cape Mushroom... ››› more
  • [25 August 2016]
  • Take caution when denying a man maternity leave! Here's why
  • Traditionally speaking, maternity leave was something that only women enjoyed. But in today's day and age, that understanding is very outdated! And you as employers need to keep up-to-date! Because if you don't, you could be facing and claim of unfair discrimination the next time you want to deny a man maternity leave. To help you understand this more, take a look at the following case... *****... ››› more
  • [25 August 2016]
  • You can legally deny a pregnant employee a promotion!
  • We all know there are numerous grounds for unfair discrimination in the workplace, and it's also common knowledge that pregnancy is one of those grounds. But, it may come as a surprise to find out that you can legally deny a pregnant employee a promotion, even if you originally agreed to one! That's right! Even the courts have shown you can! Take a look at the following case Whitehead v Wool... ››› more
  • [23 August 2016]
  • Six steps to follow if you can't pay your VAT liabilities on time
  • You currently find yourself in a position where you're failing to pay over your VAT liabilities to SARS. This will lead to heavy penalties and interest. Worse still, you can even serve jail time for it! So, you can't afford to just ignore things if you can't pay SARS. But no worries! I'll show you how can you prevent this from happening to you by following these six steps if you can't afford... ››› more
  • [23 August 2016]
  • Eight questions to help ensure your disciplinary hearing is fair
  • As an employer, there are bound to be employees whose conduct is just not up-to-standard. And so you may wish to dismiss them. But before you do that, you'll need to hold a disciplinary hearing. What's more is that the entire hearing has to be considered 'fair' according to the law. Because if it isn't, you'll end up in big trouble with the CCMA for an unfair dismissal. And trust me, that's som... ››› more
  • [17 August 2016]
  • Job applicants can challenge you for not hiring them! Here's how to protect yourself
  • You've placed a job advert up for a position within your company, and you're on the lookout for the right person for the job. You sift through the candidates' applications, and begin short-listing them before making a final decision, when all of a sudden you get a notification that you're being challenged for an unfair labour practice by none other than one of the applicants! How can this be... ››› more
  • [17 August 2016]
  • Answer these 11 questions to ensure your health and safety file is ready for an inspection
  • Most of us know that an inspector from the Department of Labour (DoL) can knock on the door of your construction site at any time for an inspection. And yet many employers still aren't adequately prepared for when it happens to them! One of the areas in which these employers fail to comply with the most is their health and safety files. In other words, they don't contain all the correct docume... ››› more
  • [17 August 2016]
  • Use this procedural checklist if a fatal incident occurs in your workplace
  • No employer likes it when workplace incidents happen in their workplace, especially not fatal ones. They are an unfortunate reality which many employers will be faced with at some stage, especially in workplaces which have high risk environments, such as factories with large machines. Now should you be one of those employers, you'll need to follow the correct legal procedure. And to help yo... ››› more
  • [16 August 2016]
  • Health and Safety Audits: The two things you must cover in your pre-audit meeting
  • You need to carry out health and safety audits at least once every year. Not only will it help you identify any problems within your workplace's health and safety system, but according to the Occupational Health and Safety Act, conducting them is a legal requirement. The most important step is your pre-audit meeting. In this meeting, you must ensure that two important things are covered before ... ››› more
  • [16 August 2016]
  • The four things you must do after your health and safety audit
  • You've conducted health and safety audits in the workplace before, simply because it's a legal requirement under the Occupational Health and Safety Act (OHSA). And also because it's helps you stay on top of safety in your workplace, so you can avoid any unnecessary workplace accidents from occurring. So that's quite clear, but how many of you know the follow-up procedure once you've successfull... ››› more
  • [16 August 2016]
  • VAT CASE LAW: Here's why you must be careful when zero-rating goods in the duty-free zone
  • Many VAT vendors believe that if they supply goods or services in a duty-free zone, then they shouldn't levy VAT on them. But the fact of the matter is that this a common misconception - one which you simply can't afford to have. Because if you do, you can receive a nasty assessment from SARS, regardless of how innocent your intentions were. If you don't believe me, see for yourself in the foll... ››› more
  • [16 August 2016]
  • Examine these three elements to effectively schedule for your next health and safety audit
  • Health and safety audits have the potential to become an absolute nightmare! Because if you don't plan for them properly, they'll drag on forever. And in the business world, time is just not something you can afford to waste! This is a common problem for many employers, and they often find they waste valuable time when audits come along. The trick here is to schedule your health and safety... ››› more
  • [12 August 2016]
  • Use this checklist to help calculate your provisional tax correctly every time
  • With provisional tax, you'll estimate and pay your taxes in two payments. So one payment every six months, which is contrary to the standard tax system, in which you pay one big amount at the end of the tax year. It seems simple enough, but problems do arise when calculating provisional tax, because many don't follow all the necessary steps. So to help you, here's a simple checklist to ens... ››› more
  • [12 August 2016]
  • CASE LAW: Here's what to do if you can't identify a thief in the workplace
  • Thieving employees are a huge issue to countless businesses across the country, but not for the reason you'd expect. You see, while stealing from you is definitely the cause for concern, complications arise because, more often than not, you can't identify the guilty employee. That's right! You may have the most sophisticated security measures in place, but thieves can be pretty smart too, an... ››› more
  • [12 August 2016]
  • Two steps to follow if your employee is abusing drugs
  • So an employee of yours has been caught napping on the job on several occasions! You're not impressed by this behaviour at all, and so decide to hold a disciplinary hearing. But in the disciplinary hearing, you discover a shocking truth behind her behaviour, namely that she's addicted to sleeping tablets. This confession will more than likely throw you off completely! And understandably so, ... ››› more
  • [12 August 2016]
  • The three characteristics you need for a spotless health and safety audit
  • Health and safety audits are something we all have to do on a regular basis. In them you'll look into your health and safety system to identify any new problems, to determine your progress from the last evaluation, to reprioritise areas you should improve on, and make your overall health and safety system is as efficient as possible. But that's easier said than done. And just because health an... ››› more
  • [12 August 2016]
  • Make sure you're using this disciplinary style before firing an employee
  • Some employers may be stricter than others, but that doesn't mean that they're exempt from the law! What this means is that you can't just dismiss an employee if you're unhappy with him. No, you have to follow a certain disciplinary style, as is required under Schedule 8 of the Labour Relations Act. I'm specifically referring to Progressive discipline. You have to implement it in your workplac... ››› more
  • [12 August 2016]
  • CASE LAW: Be careful not to pay employees less based on the location they work in
  • Do you have employees who work in various locations around the country? If so, then it may be a good idea to double-check that those who have similar positions are being paid the same across all those locations. Because if you don't, you may be guilty of an unfair labour practice! Read the following case to see why...   Duma v Minister of Correctional Services and Others (C604/2012) [20... ››› more
  • [03 August 2016]
  • Here's what you can do if an employee bad-mouths you on social media
  • We live in a day and age where social media has a huge influence on business. So much so that any negative comments can sink your company! So what can you do if an employee rips you and your company apart on social media? The answer is simple: You can take action! And in this article, I'll tell you how. Keep reading to find out what you can do... *****ADVERTISEMENT***** In just 30 mi... ››› more
  • [03 August 2016]
  • Use these checklists to see if you have the right documents for calculating provisional tax
  • As you know, provisional tax is a tax system that makes taxpayers estimate and pay their taxes in the form of two payments. This will be one payment every six months, instead of having to pay one big amount at the end of the tax year. But it's important to keep in mind that the documents you require to calculate provisional tax will depend on whether you're a company or individual. In other wor... ››› more
  • [03 August 2016]



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